Free tools for the small business paperwork that eats your week.
Turn bank statements into spreadsheets, clean up customer lists, total time cards, and print labels and invoices. It all runs in your browser, so your files stay on your computer.
File check
Read in this tab. Not uploaded.
Drop a spreadsheet hereCheck a spreadsheetLet go to open it here
CSV or Excel. You'll see the row count, repeated rows, stray spaces and which tool fits.
No file handy? The sample is a made-up customer list with the usual problems in it.
- Price
- $0, every tool
- Sign-up
- None
- Uploads
- Zero
What's on the desk
Each tool does one chore all the way through: it takes the file you already have and hands back the file you need.
Spreadsheet tools
Convert, merge, clean, compare and split Excel and CSV files.
Turn a PDF bank or card statement into rows you can sort, filter and reconcile, checked against its balances.
You bring: PDF statement. You get: Excel or CSV
Stack several files into one sheet, even when their columns are in a different order.
You bring: Two or more files. You get: One combined file
Find repeated rows by the columns you choose and keep one of each.
You bring: A list in Excel or CSV. You get: The list, deduplicated
See which rows were added, removed or changed between two versions of a sheet.
You bring: Old and new version. You get: Differences, highlighted
Break one sheet into separate files by a column such as State or Sales rep, or by row count.
You bring: One Excel or CSV file. You get: One file per group
Tools for hourly staff
Time cards, weekly schedules and tip splits for a small team.
- Time card calculator
Total in and out times with lunch breaks and overtime, for one person or the whole team.
You bring: Clock in and out times. You get: Printable time cards, CSV
SoonComing soon - Employee schedule maker
Lay out the week's shifts on a grid and print it for the break room.
You bring: Staff and shifts. You get: Printable schedule, Excel
SoonComing soon - Tip pool calculator
Split a shift's tips by hours worked or by points, with a tip-out option.
You bring: Tips and hours. You get: Printable tip sheet
SoonComing soon
Office paperwork tools
Invoices, mailing labels and a mileage log, ready to print.
- Invoice generator
Fill in a clean invoice and download it as a PDF.
You bring: Client and line items. You get: PDF invoice
SoonComing soon - Address labels from a spreadsheet
Print an address list onto Avery 5160 and similar label sheets, without a Word mail merge.
You bring: Address list. You get: Print-ready PDF
SoonComing soon - Mileage log
Turn a list of business trips into a year-end log with totals.
You bring: Trip list. You get: Excel and PDF log
SoonComing soon
Quick calculators
Pay, overtime, margin and workday sums with the formula shown.
- Hourly to salary
Convert an hourly wage to weekly, monthly and yearly pay, and back again.
You bring: Wage and hours. You get: Pay at every interval
SoonComing soon - Overtime calculator
Work out time-and-a-half pay under the federal 40-hour rule.
You bring: Hours and rate. You get: Regular and overtime pay
SoonComing soon - Margin and markup calculator
Find price, margin or markup from any two numbers.
You bring: Cost and price. You get: Margin and markup
SoonComing soon - Business days calculator
Count workdays between two dates, skipping weekends and US federal holidays.
You bring: Two dates. You get: Workdays between them
SoonComing soon
The paperwork comes back on a schedule.
There's nothing to log into, so a bookmark is all it takes to have the right tool ready the next time a chore comes around.
Every week
Monday
Post the week's shifts where the whole team can see them.
Employee schedule maker soon
Payday
Total each person's hours, lunch breaks and overtime.
Time card calculator soon
After a busy shift
Split the tips fairly by hours worked.
Tip pool calculator soon
Every month
Month end
Get the bank statement into a spreadsheet to reconcile it.
Job done
Send the invoice while the work is fresh in the client's mind.
Invoice generator soon
Once a year
Tax season
Turn a year of business trips into a mileage log with totals.
Mileage log soon
November
Print the customer list onto labels for holiday cards.
Address labels from a spreadsheet soon
Your file never leaves your computer.
Most online converters upload your file to their server, work on it there and send the result back. Here the work happens inside the page you already have open: your browser reads the file, does the work and saves the result straight to your computer.
A bank statement or a customer list never sits on someone else's server, and a large file is just as quick on a slow connection, because nothing has to travel.
On your computer
1Your file
Picked from your computer
2This page reads it
Inside your browser tab
3The result
Saved to your Downloads
On our server
Sends the page itself. Never receives your file.
Check it yourself
Open your browser's developer tools (F12 on Windows, ⌥ ⌘ I on a Mac), choose the Network tab and use the file check above. No request carries your file. If you open an Excel file you'll see the page fetch its Excel reader: code coming in, not data going out.
Questions people ask first
Is it really free?
Yes. There's no trial, no sign-up and no paid version. You can use any tool as often as you like.
How is the site paid for?
Muhammad Yahya, who builds the site, works with clients around the world and kept seeing the same paperwork chores that businesses pay to have done. He built these tools on his own so anyone can do them for free, and he pays to keep the site running himself.
Do I need to install anything?
No. The tools run in any current browser, such as Chrome, Edge, Safari or Firefox, on a computer or a phone. Big spreadsheets are easier to work with on a computer.
What happens to my file when I close the page?
It was only ever on your computer. The page holds it in memory while you work, and closing the tab clears it. Anything you downloaded stays in your Downloads folder like any other file.
Can you build a tool I need?
Suggestions are welcome on the contact page. If the job is specific to your business, such as moving data between your own systems every day, that's custom automation work, which is also available.
Built by someone who automates paperwork for a living.
SmallBizDesk is made by Muhammad Yahya, a Python automation and backend developer who is Top Rated on Upwork. The tools cover the kind of work he automates for clients: messy files, long lists and data that has to end up as a finished document.
When a chore comes back every week, it can usually run on its own, without anyone opening a file. If your business is there, that's the work he takes on.